Fleet Fuel Tracking & Log
Know Where Every Litre Goes
Log diesel costs per machine, track price trends over time, monitor consumption per asset and export fuel reports — built for UK plant hire, construction, haulage and agricultural operations.
Fuel Is Your Biggest Variable Cost — Are You Tracking It?
For plant hire, construction and agricultural businesses, fuel often represents 20–40% of total operating costs. Yet most operators have no clear picture of which machines are guzzling the most diesel, how much fuel prices have moved over the past year, or whether their fuel spend is on track with estimates.
No Visibility on Fuel Spend Per Asset
Without per-machine fuel logging, you can't identify which assets have abnormal consumption — a sign of engine issues, operator behaviour or theft.
Missed Fuel Price Fluctuations
Diesel prices in the UK can vary 10–15% over a quarter. If your operating cost model uses a fixed fuel price from months ago, your margins are wrong.
No Audit Trail for Fuel Costs
Clients, accountants and HMRC may request fuel cost records for recharging, tax purposes or project cost reporting — paper fuel cards aren't enough.
Total Litres
4,820 L
Total Cost
£7,346
Avg £/Litre
£1.523
Litres by Machine (Last 30 Days)
Recent Fuel Logs
+ Add Log| Date | Machine | Type | Litres | Cost |
|---|---|---|---|---|
| 11 Mar | JCB 3CX | Diesel | 120.0 L | £182.76 |
| 10 Mar | Volvo EC220 | Diesel | 95.5 L | £145.47 |
| 10 Mar | Manitou | Red Diesel | 80.0 L | £96.00 |
| 09 Mar | DAF CF | AdBlue | 25.0 L | £22.50 |
How Fuel Tracking Works in FleetBolt
Log Fuel Per Machine or Generic
Drivers or managers log each fuel-up: date, equipment, fuel type, litres, cost per litre, supplier and clock reading. Assign to a specific machine or log as generic/other equipment.
Track Prices & Trends Over Time
Record diesel, red diesel, petrol, AdBlue or LPG prices when you fill up. FleetBolt charts price history over the past 12 months so you can spot trends and update your cost models.
View Costs, Litres & Reports
See total fuel spend, total litres and cost per fuel type across your entire fleet — filtered by machine, fuel type, or date range. Export to CSV for finance reporting.
Full Visibility on Every Litre, Every Pound
All Fuel Types Supported
Log diesel, red diesel, petrol, AdBlue and LPG. Each fuel type tracked separately with its own price history chart and consumption data.
Clock Reading per Fill-Up
Record the machine's hour meter or vehicle odometer at each fuel-up. Automatically updates the asset's current clock reading — no double-entry.
12-Month Price Trend Charts
Visual fuel price history charts for each fuel type over the past year. Spot price peaks, plan purchases and keep operating cost models accurate.
Total Fuel Cost Dashboard
See fleet-wide fuel spend at a glance — total litres, total cost, breakdowns by fuel type, and filters by machine or date range.
Operator Logging from Mobile
Seat users (drivers, operators) can log fuel fills from their phone in seconds. Owners and managers see costs; seat members see quantity only.
One-Click Sync to Operating Costs
Log a new diesel price here and it's ready to pull straight into the operating costs calculator with a single click — no re-typing figures or hunting for your last fill-up receipt.
FleetBolt vs Fuel Cards vs Spreadsheets
| Feature | FleetBolt | Fuel Cards Only | Spreadsheets |
|---|---|---|---|
| Log fuel for any machine or equipment | |||
| Track multiple fuel types incl. red diesel | |||
| 12-month price trend charts | |||
| Clock reading update on fill-up | |||
| Mobile logging for operators in the field | |||
| Syncs into operating cost calculator |
Fuel Tracking Questions Answered
Can I track red diesel separately from white diesel?
Yes — FleetBolt tracks diesel, red diesel, petrol, AdBlue and LPG as separate fuel types, each with their own price history, consumption totals and trend charts.
Can drivers log fuel fills from their phone?
Yes — seat users (drivers, operators) can log fuel fills from a mobile device. They see quantity data but not cost data — costs are only visible to account owners and admins.
Does it track fuel for non-machinery equipment?
Yes — you can log fuel against a specific machine or as 'generic' for equipment not in your fleet list (generators, pressure washers, temporary plant etc.).
How does it connect to the operating costs calculator?
The operating costs calculator shows your latest logged diesel price next to the Fuel Cost field, with a 'Use latest price' button that pulls it straight in — so your cost-per-hour figures stay current without retyping anything.
Can I export fuel records for my accountant?
Yes — fuel logs can be exported to CSV for accountants, project managers or clients requiring fuel cost reports. Filter by machine, fuel type or date range before exporting.
Ready to Take Control of Your Fuel Costs?
Log diesel per machine, track price trends, monitor fleet-wide consumption and export fuel reports — all from one place. Mobile-friendly for operators on site.
Get Started Free – No Card NeededJoin UK plant hire, construction and agricultural operators already tracking fuel with FleetBolt.